The quarterly Board meeting was called to order by President Ron Scheet at 10:00 AM on June 19, 2010.  Board members present in addition to Ron were Nan Seith, V.P., Chuck Lipscomb, Sec/Treas., Burl Greer, Charles McAdams, Bonnie Silcox, Cindy Hodgson, Darleen Overfield, Bill Kelly and Kerry David.  Lacy Faires and Hub Thigpen were unable to attend.

With this being the first meeting following the election of new officers and Board members, Ron led a discussion to ensure the various roles and responsibilities of the Board were clearly understood.  Kerry informed the Board that she needed to resign due to unexpected changes in her personal priorities.  No replacement is required since the number of the remaining Board members (eight) is consistent with the By-Laws.  Also discussed were expectations regarding the process for communications during the year, both among the Board members and between the Board and the general membership.

Chuck read the minutes of the March quarterly meeting.  Burl moved and Darleen seconded that they be approved as read.  Motion carried.

Darleen presented the Treasurer’s Report she prepared.  Burl moved and Nan seconded that it be approved as read.  Motion carried.

Committee Reports

Deed Restrictions & Architectural:  New membership to include Hub as chair (subject to his agreement), with other members being Bonnie and Burl.  Discussed was the need to document the approval of a request to grant a variance to the Cheatum property owners for a pre-existing slab which was not set back 5 feet from the property line as required in the Deed Restrictions.  Bonnie moved and Darleen seconded that the variance be formally approved and granted.  Motion carried.

Roads: Since the majority of the road paving has been completed in the subdivision, the Board decided to discontinue considering the Roads as a separate committee.  Burl agreed to continue bringing any issues or updates to the Board in the future as they arise.

Improvements & Maintenance:  Nan agreed to chair this committee, with other members being Cindy, Charles, Chuck and Lacy.   Charles agreed to oversee the POA mowing work.  Regarding the bulkhead, thanks to Hub’s efforts, the work is continuing to repair the damaged areas, bring in fill dirt and add sod to the areas washed out behind the bulkhead around the “Point”.  New flags are needed for the “Point”, and Chuck agreed to purchase 3 new flags.

Finance:  Ron agreed to chair this committee, with other members being Darleen, Bill and Chuck.  Several items were discussed which were addressed at the annual meeting in April. One was the agreement to move $7,000 from the General Fund to the Bulkhead Fund.  Another was a change in the POA insurance coverage for the clubhouse and outbuildings, which the Board agreed to implement as soon as possible, versus waiting for the annual renewal date later this year. Ron agreed to contact the insurance agent to request this change.  Also discussed was the issue of delinquent accounts and mention of some progress being made in recent months to collect from some property owners.  Ron asked the group for any ideas to help collect the remaining money owed to the POA.

Old Business

Deed Restrictions:  Burl discussed his work to identify an attorney qualified to make sure we have all the legal bases covered in the official documents of the POA (see separate handout).  One person, Travis Kitchen, appears to have the knowledge and experience needed to assist us in this effort.  The Board agreed to proceed with the formal filing with the County of the most recently approved version of the Deed Restrictions, excluding any reference to Section 5, and without additional legal review.  The previous issues regarding how Section 5 should be handled for Deed Restriction purposes remain unresolved, and need to be addressed in the near future.  Bill and Burl agreed to research the availability of historical documentation that can be used to establish the original intent regarding Section 5.  Once that work has been done, the Board will confirm the selection of an attorney, and Burl will then work with that person to incorporate the appropriate language into the Deed Restrictions.

Clubhouse & Pool:  Several areas remain to be addressed by the Improvements & Maintenance committee, including the pool bathhouse renovation, mowing around the pool, cleaning the Clubhouse and replacing the front door.  Teresa and Kerry have volunteered to handle the rental of the Clubhouse on behalf of the POA.

New Business

An update was provided regarding the lots across the road from the Clubhouse where a number of pine trees were recently taken down but not removed.  Our understanding is that the remaining stumps will be ground, the debris removed or burned, followed by construction of a home.  Also discussed was the need for an inventory of who has keys to the various locks, the need to update and improve the POA website, the need for an audit of the POA records in the near future, and the lack of a POA for the boat slip areas. These items will be addressed at a later date, as appropriate.

Cindy moved and Darleen seconded that we adjourn at Noon.  Motion carried.

Respectfully submitted,

Chuck Lipscomb